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How to manage inventory on shopify

Managing inventory is an essential part of running an e-commerce store on Shopify. As an online retailer, you need to have a good understanding of your stock levels and keep track of what’s selling and what’s not. In this article, we’re going to dive into the world of inventory management on Shopify and show you how to keep your store’s shelves stocked, track your sales, and avoid stockouts. Whether you’re a new store owner or an experienced Shopify user, this guide will provide you with valuable insights and practical tips to help you manage your inventory like a pro. So, if you want to learn how to optimize your inventory management and keep your customers happy, keep reading!

How to Manage Inventory on Shopify: A Comprehensive Guide

If you’re running an online business on Shopify, one of the most important aspects of your operations is managing your inventory. After all, your ability to keep track of your stock and ensure that you have enough products on hand to meet customer demand is crucial to your success.

Fortunately, Shopify provides a range of powerful tools that can help you manage your inventory effectively. In this guide, we’ll take a closer look at some of the key steps you can take to optimize your inventory management strategy and streamline your operations.

1. Set Up Your Inventory Settings

Before you can begin managing your inventory on Shopify, you’ll need to make sure that your inventory settings are configured correctly. To do this, head to your Shopify dashboard and select “Settings” from the menu. From there, click on “Products” and then select “Inventory.”

Here, you’ll be able to set your inventory policy (such as whether you want to track inventory levels or allow customers to buy items that are out of stock), as well as your restock options and your low inventory threshold.

2. Use Product Variants to Your Advantage

If you offer multiple versions of a product (such as different sizes or colors), using product variants can be a powerful way to simplify your inventory management. Instead of tracking each variant separately, you can set up a single product with multiple options.

This can help you keep your inventory organized and make it easier to track which variants are selling best. To set up product variants, simply select “Edit” on a product in your Shopify dashboard and then click on the “Variants” tab.

3. Monitor Your Inventory Levels Regularly

One of the keys to effective inventory management is keeping a close eye on your stock levels. By monitoring your inventory regularly, you can identify trends, spot potential issues (such as products that are selling more slowly than expected), and make adjustments to your restocking schedule as needed.

Shopify provides a range of reports and analytics tools that can help you track your inventory levels over time. To access these tools, head to your dashboard and select “Analytics” from the menu.

4. Streamline Your Restocking Process

When it comes to managing your inventory, the restocking process is key. By making sure that you have enough products on hand to meet customer demand, you can avoid stockouts and ensure that you’re always able to fulfill orders in a timely manner.

To streamline your restocking process, consider using automated tools such as Shopify’s inventory management app. This app can help you track your inventory levels, set up automatic reordering, and more.

5. Use Discounts and Promotions to Clear Out Excess Stock

If you find that you have excess inventory that’s not selling as quickly as you’d like, consider using discounts and promotions to clear it out. By offering special deals on slow-moving items, you can free up space in your warehouse and generate additional revenue.

To set up discounts and promotions on Shopify, head to your dashboard and select “Discounts” from the menu.

6. Consider Outsourcing Your Inventory Management

If you’re struggling to keep up with your inventory management tasks, it may be worth considering outsourcing this aspect of your business to a third-party provider. This can free up your time and resources, allowing you to focus on other areas of your business.

There are a range of inventory management services available that can help you streamline your operations and optimize your inventory management strategy.

7. Keep Your Customers Informed

Finally, it’s important to keep your customers informed about your inventory levels and restocking schedule. By providing accurate information about which products are in stock and when they’ll be available again, you can reduce frustration and build trust with your customers.

To keep your customers informed, consider using tools such as Shopify’s inventory management app, which can automatically update your product pages with the latest stock information.

In Conclusion

Managing your inventory on Shopify is a critical aspect of running a successful online business. By following these tips and using the tools and resources available to you, you can optimize your inventory management strategy and streamline your operations, setting yourself up for long-term success.
Effective inventory management is crucial to the success of any online business, and Shopify offers a range of tools and features to help you manage your inventory effectively. However, it’s important to keep in mind that inventory management is an ongoing process that requires regular monitoring and adjustments. Here are some additional tips to help you optimize your inventory management strategy:

– Use forecasting tools to predict future demand and adjust your inventory levels accordingly. By analyzing past sales data and trends, you can get a better sense of which products are likely to sell well in the future and ensure that you have enough stock on hand to meet that demand.
– Set up alerts and notifications to stay on top of low inventory levels and potential stockouts. This can help you avoid running out of stock and disappointing customers who are looking to buy a particular product.
– Consider implementing a just-in-time (JIT) inventory system, which involves ordering inventory only when it’s needed and keeping minimal stock on hand. This can help you reduce costs associated with storing excess inventory and free up valuable warehouse space.
– Use barcodes and other tracking systems to keep track of your inventory more efficiently. This can help you streamline your operations and reduce the likelihood of errors or discrepancies in your inventory records.
– Don’t forget about the importance of accurate product descriptions and images. By providing detailed and accurate information about your products, you can help customers make informed purchasing decisions and reduce the likelihood of returns or exchanges due to misunderstandings about the product.

By implementing these strategies and staying on top of your inventory management tasks, you can ensure that your online business is well-positioned for success.

Frequently Asked Questions

How do I add products to my inventory on Shopify?

To add products to your inventory on Shopify, you need to log in to your Shopify account and go to the Products section. From there, you can click on the Add Product button and fill out the necessary information such as the product name, description, price, and image. Once you have added all the details, click on the Save button to add the product to your inventory.

How do I manage my inventory levels on Shopify?

To manage your inventory levels on Shopify, you need to go to the Products section and click on the product you want to manage. From there, you can click on the Inventory section and set the stock level for that product. You can also set a low stock notification to alert you when the stock level goes below a certain threshold. Additionally, you can use Shopify’s inventory management tools to keep track of your inventory levels and make adjustments as needed.

How can I track my inventory on Shopify?

You can track your inventory on Shopify by using the built-in inventory management tools. Shopify allows you to set up stock locations, which can help you keep track of inventory across different warehouses or stores. You can also use Shopify’s reports and analytics to get insights into your inventory levels and sales trends. Additionally, you can integrate third-party inventory management software with Shopify to get more advanced features like barcode scanning and real-time stock updates.

Key Takeaways

  • Adding products to your inventory on Shopify is easy and can be done through the Products section.
  • Managing inventory levels on Shopify is important to ensure you don’t oversell or run out of stock.
  • Shopify offers built-in inventory management tools to help you track your inventory and make adjustments as needed.


Managing inventory on Shopify is crucial for running a successful online store. By adding products to your inventory, setting stock levels, and tracking your inventory levels, you can ensure that you always have the right products in stock to meet customer demand. With Shopify’s inventory management tools and integrations, managing your inventory has never been easier.

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